GALAXY SYSTEM USER MANUAL
Chapter 10 - (Aircraft Schedule Editor)
Chapters 1 through 9 were all leading up to the grand finally, Chapter 10 – “Aircraft Schedule Editor” and Chapter 11 – “Flight Following Program”. These are the heart and soul of the Galaxy System. Here, we will be talking about the Aircraft Schedule editor. This is where you Add, Edit and Delete flights and flight crews. There are two ways to bring up the Aircraft Schedule editor. The first is to click on “Aircraft Schedule” under the “Flt/Update” menu option along the top leaf of the Galaxy Ops screen. This brings up the following Aircraft Schedule Editor.
Notice the slide bar at the bottom of the screen shown in Figure 10-1. This form is custom made for your companies operation. Some operations might have Flight Engineers to include as one of the crewmember crew positions. Here we have seven (7) standard crew positions and Five Additional Crew Member (ACM) crew positions. The Standard crew positions are Pilot in Command (PIC), Second in Command (SIC), Lead Flight Attendant (LFA) and all other Flight Attendants 1 through 4. The Additional Crew Member (ACM) crew positions can be used to select any crewmember in the company’s crew list, regardless of what type of crewmember there are. When you click on ACM, all crewmembers comes up in a list from which to select the desired crewmember. When you click on PIC, only PIC airmen that are qualified in the particular aircraft being used, will come up in the list from which to select your choice in PICs. When you click on SIC, all pilots who are qualified in as a SIC in that aircraft type will be presented for selection. Usually, PICs are qualified to operate in the right or the left seat and would come up in the SIC list and the SIC list. When you click on LFA, only the LFAs that are qualified in that aircraft will come up in the list. Of course, pilots would not appear in this list. Since all Lead Flight Attendants (LFA)s are also qualified to operate as a FA1, FA2, FA3, FA4 or FA5, they will all come up with those Flight Attendants. As we discussed earlier, the ACM list will include all company qualified crewmembers, pilots and flight attendants. The program will know what kind of crewmember they are since the Crew Position information is attached to each crewmember’s crew record. There will be more about crews later in this chapter.
Let’s build a series of flight legs using the Aircraft Schedule Editor. Refer to Figure 10-1. When you bring up this editor from under the Aircraft Schedule and Flt/Update menu options, the date will default to today’s date. Be careful as quite often, you will be building flights for some future date and if you forget to change the default date, the flights that you create might be built over the top of other flights. Of course, this would create much confusion and frustration. We will discuss how to untangle this problem later. It is very important that you enter a valid Tail Number for a valid aircraft in your fleet. You can fill in the Flight Number (FLT#) with up to 10 digits and letters. If you leave this field blank, the program will automatically fill in the tail number in this field when it generated the flight. Next, fill in the Schedule Time of Departure (STD) then the Scheduled Time of Arrival (STA), the Departure Airport (DEP) and the Arrival Airport (ARR). If you choose to leave the FLT# blank, you can just go to the next STD field and finish filling in the flight legs. You can use the 3 letter airport ID or the ICAO 4 letter airport ID. Once having built all the flight legs for this series of flights, you can save them or you can begin installing crews. Note this editor will only work for one days date. If your serious of flights runs over into the next day’s date, you must save what you have done for that day then bring up a new Aircraft Schedule Editor and resume using the next day’s date.
Here is what your Aircraft Schedule editor would have looked like before you installed crews.
Below in Figure 10-3 is what your Galaxy Ops screen would look like after having created the series of flight legs and before you have installed crews.
Now let’s install the crew. You can bring up the Aircraft Schedule Editor by placing your cursor over the first Flight Tag in this series of flight legs and selecting “Aircraft Schedule” from the list of pull down menu items. Once you have brought up the Aircraft Schedule editor, you can install the crew for the first flight leg.
Once having installed the crew on the first flight leg, you can click on the little Check Box under “Select” then click on the “Copy Crew” button in the upper left portion of the screen. Now de-select that flight leg and select the other three flight legs (that is provided that the crew will remain unchanged for all of the flight legs). Now click on “Paste Crew”.
This will give you the following Galaxy Ops screen display.
Let’s look at some other features on the Aircraft Schedule editor. Calling your attention to the top part of the screen, in the top left corner of the screen, is “GEN ETE”. That feature is not being used in this application. The next Button to the right of “GEN ETE” is “DEL FLT”. To delete a flight leg, just select which flight leg you want to delete by clicking on the little check box for that leg under “Select”, then click on the “DEL FLT” button. To insert a flight leg, just click on the little check box under “Select” on the flight leg just below where you want to insert a flight leg. For an example if you want to insert an additional flight leg right before KLAX to KPHX, select the flight leg of KLAX to KPHX the click on the “INS FLT” button. This is what your new Aircraft Schedule screen would look like.
Now you have some cleaning up to do since the last two flight legs are out of order. So you have to first fill in the STD, STA, DEP AND ARR fields with the correct information. Next you have to change all of the information in the last two flight legs to resolve your aircraft schedule. Lastly you need to copy the crew to the last leg. In this example, we are adding a LAX to LAS leg to your series of flights. Here is how your flights might look when you have finished.
Note: If a crewmember is listed under ACM then flight and Duty times will count against that crewmember because it is assumed that the ACM is a part of a heavy crew. If a crewmember is just riding along on a company aircraft during off duty or to reposition, they should not be listed as an ACM.
Next is the “CHECK LEGAL” button. When you click on that button, it checks all of the crewmembers that are on this flight for Flight and Duty time legality for the future flights that are entered in the system. The “Save” and “DONE” button are self-explanatory. On the far left, the “Crew” button is not being used at this time. The “COPY CREW” and the “PASTE CREW” have already been covered.
Let’s say that somebody inadvertently entered some flights on top of or beneath our flights on April the 8th and we are having a hard time getting rid of the flights. The Galaxy Ops screen might look something like this. What a mess.
Put your cursor on the most right end of the first flight in this series of flights and click on “Aircraft Schedule”. This is how your Aircraft Schedule editor screen might look like this now.
Since the new flights are not crewed up, the flights are easy to recognize. If crews were installed, it would be a little harder to sort through but very doable. The best approach to fixing this problem is to delete the unwanted flights. This is very easy to do by just selecting the unwanted flight legs and clicking on the “DEL FLT” button.
You can use the also use the “Flight Schedule” program under the “Flt/Update” menu item.
Here you have to make sure that you change the date to reflect April the 8th if necessary and enter the Tail Number. This will bring up the following screen.
In this example if you wanted to delete the second flight leg from KSFO to KLAX, you would select it and click on “Delete” then click on “Done”. Probably, the method used in figure 10-10 above is the easiest method of deleting flights.
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